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Overview
Duplicate IDs occur when new records are created for existing students. Such duplicate records must be consolidated when found, so each student only has one UH ID number. When consolidating a student's data, financial aid data may have to be deleted from the ID(s) to be discarded (DNU ID). This process outlines the steps to delete the Electronic Data Exchange (EDE) records to prevent incorrect Common Origination and Disbursement (COD) system processing and reporting.
Clear EDE Records
There is no way to completely remove all EDE records; there will always be one EDE transaction left on an UH ID. A dummy record must be created on the ID(s) to be deleted (DNU ID) so the actual EDE can be deleted.
- Create the dummy record on the DNU ID.
- Go to RNANAxx (aid year).
- Enter ID Number to be discarded.
- Change Source to Manual.
- Click Go.
- Enter:
- Last Name: DO NOT USE
- First Name: SEE ######## (student's ID number that will be kept)
- SSN: XXXXXXXXX
Note: X's should be input as indicated above, not the actual SSN.
- Save.
- Check that the dummy EDE record is the most current record.
- Go to RNIAPPL.
- Input the DNU ID and campus Aid Year.
- Click Go.
- The MANUAL record should have a Y in the Current Record field.
- Delete other EDE records off of the DNU ID.
- Go to RNAPURG.
- Input the Aid Year and click Go.
- Input the DNU ID. A list of all EDE records will show.
- Save to delete the EDE records.
- Check that EDE records have been deleted.
- Go to RNIAPPL.
- Input the DNU ID and campus Aid Year.
- Click Go.
- Check that only the MANUAL record and one (1) ISIR record remain. All EDE other records will be gone.
- Check that the dummy record is in place.
- Go to ROAPELL.
- Input the DNU ID, Aid Year and click Go.
- The SAR ID should now show XXXXXXXXX.
- Review and deleted applicable data, if any, on related financial aid pages to ensure the DNU ID is not referenced for future COD (Pell/Teach/Direct Loan) processing.
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