BitWarden - ITS-Recommended Password Manager

Benefits of password managers, BitWarden license tiers and how to purchase BitWarden for a department.

For departments looking for a password manager, ITS recommends BitWarden.

Benefits of a password manager.

• Stop Password Reuse: Eliminates the "domino effect" where one hacked account grants access to all others.

• Autofill Passwords: Saves hours of typing by instantly logging you into websites and apps on any device.

• Universal Access: Syncs your vault across phones, laptops, and browsers so you’re never locked out.

• Breach Alerts: Automatically notifies you if your credentials appear in a known data leak.

• Zero-Knowledge Privacy: Ensures that only you have the key to your data—not even the service provider can see your passwords.

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BitWarden License Tiers

Premium (Personal)

• Best For: Individuals looking to upgrade their personal security.

• Integrated Authenticator: Stores and generates TOTP codes (2FA) directly within the app.

• Emergency Access: Designate a trusted contact to request vault access if you are incapacitated.

• File Attachments: Up to 1GB of encrypted storage for sensitive documents or ID scans.

Teams (Business)

• Best For: Small groups or departments needing to collaborate.

• Unlimited Collections: Create shared folders to distribute passwords among specific users.

• Event Logs: Track over 50 different user and administrative actions for audit trails.

• Directory Sync: Automate user onboarding by syncing with your existing employee directory.

Enterprise (Business)

• Best For: Organizations requiring total administrative control and compliance.

• SSO Integration: Link BitWarden to your company login (Okta, Azure AD, Google) for seamless authentication.

• Policy Enforcement: Force organization-wide security rules, such as mandatory 2FA or master password requirements.

• Free Families Plan: Every employee receives a complimentary Families plan for personal use, improving overall security culture.

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Purchasing BitWarden Licenses 

• Licenses can be purchased under NASPO using SPO 23-08
  • Instructions for procurement 
    • https://procurement.intranet.hawaii.edu/procurement-requests/
    • Under "Other Request - SPO Price and Vendor List"
  • Engage with your Fiscal Administrator or contact the Office of Procurement Management for more details or if you have questions on procurement using NASPO / SPO 23-08