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Overview
This article provides instructions for faculty on how to enter final grades. Only active, primary instructors can perform this action.
Entering Final Grades
- Log in to the Faculty and Advisor Self-Service Dashboard (link), then click Grade Entry to display a list of courses from all current and previous terms.
- Click Final Grades from the tabs near the top of the page.
- Click the Grading Status (i.e., In Progress, Not Started, or Completed) for a particular course to display a list of all registered students.
- In the Final Grade column, utilize the drop-down menu to assign a grade to each student. If a student withdrew from the course, enter the Last Attend Date (MM/DD/YYYY) in the specified column. All other fields are optional and do not require an input.
- Click Save to record entries. If Grade Entry for a particular course is not complete, faculty may Save their work and continue at a later date/time.
To change the order of the data presented, click the Up/Down Arrows within the row of Column Headings. Sorting the Term column in descending order places the most recent courses at the top of the list.
The Rolled column indicates whether grades were moved to academic history. Once Completed, faculty are unable to edit/update students’ grades via Faculty and Advisor Self-Service; they must contact their campus registrar for any subsequent changes.
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Exporting the Faculty Grade Entry Template
- In Faculty Grade Entry, click the Grading Status (i.e., In Progress, Not Started, or Completed) for a particular course.
- Click the Gear Icon at the top right of the page, then click Export Template.
- In the pop-up window, select the desired file format, then click Export to extract a pre-formatted Excel spreadsheet.
- Locate and open the Excel spreadsheet.
- In the Final Grade column, assign a grade to each student. If a student withdrew from the course, enter the Last Attend Date (MM/DD/YYYY) in the specified column. All other fields are optional and do not require an input.
To ensure a successful Import, do not remove, manipulate, or rename any columns in the Export Template.
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Importing the Faculty Grade Entry Template
- In Faculty Grade Entry, click the Grading Status (i.e., In Progress, Not Started, or Completed) for a particular course.
- Click the Gear Icon at the top right of the page, then click Import.
- In the pop-up window, click Browse to Select a File for Import, then click Upload and Continue.
- Preview the file, check the box to indicate that the spreadsheet includes headers, then click Continue.
- Verify that the data is mapped correctly, then click Continue.
- Validate the data. If errors exist, download the Validation Report, correct the errors, and Import the file again. If no errors exist, click Continue, then Finish.
- Click Save to record entries.
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